SiteProcure
Portfolio Review

Portfolio Review: Meridian Retail Partners

142 sites · $4.6M annual exterior spend · Snow, landscape, sweeping, asphalt

Act 1 — The Audit

We find it.

$686K/yr
Identified overspend
14.9% of $4.6M spend
11,284
Invoices analyzed
4 seasons, line-item level
103 of 142
Sites with a finding
73% of the portfolio
4 wks
Time to complete audit
Data in, dollars out
Hero finding · Site M-1147 · Frederick, MD

20 tons of de-icer billed on a 4-ton lot.

$27,360
this season · one site
Apex Snow Services LLC
Invoice #AS-4471 · De-icing event 01/14
Site M-1147
Frederick, MD
Lot: 3.1 acres
Line item
Qty
Rate
Amount
Plow — full lot
1
$420
$420
Bulk de-icer applied (tons)
20
$285
$5,700
Sidewalk crew — 2 hr
2
$65
$130
Invoice total$6,250

The lot-size math

Engineered spec (3.1 ac)4 tons
De-icer invoiced20 tons
Correct charge · 4 × $285$1,140
Billed · 20 × $285$5,700
Overcharge / event$4,560
× 6 events this season$27,360
3.1 ac The lot hasn't changed size. The invoice has. One site, one season — and it repeats across the portfolio.
Weather-verified finding · Site M-2078 · Petersburg, VA

4 snow events billed. None cleared the 2-inch trigger.

$9,360
4 events · one site
Dominion Snow & Site LLC
Invoice #DS-2210 · Snow & ice — winter season
Site M-2078
Petersburg, VA
Service date billed
Amount
Snow push + de-icer — Jan 12
$2,340
Snow push + de-icer — Dec 28
$2,340
Snow push + de-icer — Feb 2
$2,340
Snow push + de-icer — Feb 19
$2,340
4 events billed$9,360

The weather that actually happened

Jan 12 · High 44°F · no frozen precip0.0"
Dec 28 · High 51°F · no frozen precip0.0"
Feb 2 · High 47°F · no frozen precip0.0"
Feb 19 · High 33°F · Contract trigger: 2.0"1.2"
Verified: NOAA station record + hyperlocal historical model.
< 2" 4 billed events. None above the 2-inch contract trigger. $9,360 at one site.
ⓘ How we verify — automated screening against historical weather at every site, then certified official records on any invoice we challenge. Findings only get flagged when the case is overwhelming.

Where the $686K was hiding

six findings · all sites
Finding
Sites
Annual $
Detail
De-icing material overbilling
23
$148K
Billed tonnage vs. engineered lot specs
Seasonal snow contracts on no-snow sites
19 · GA/SC/coastal NC
$165K
5-yr avg accumulation < 2". Convert to response-based pricing
Weather-ineligible service events
14
$74K
Services invoiced on dates when recorded weather made the work impossible or contractually ineligible — verified against historical weather at each site
Above-benchmark landscape & sweeping rates
41
$187K
vs. regional rate benchmarks
Duplicate / overlapping invoices
12
$61K
Same service window billed twice
Missed-service credits never claimed
17
$51K
Contracted services documented as not performed
Total identified overspend
103 sites
$686K
Every year, until it's fixed
This is a $50K audit that found $686K. Every year.
Act 2 — Command Center

We fix it.

PHILADELPHIA → CHARLOTTE + GA
Covered & performing
Finding open
Contracted · no vendor assigned
Coverage gaps · the one that keeps you up
38 sites
carry a paid snow contract with no vendor assigned.
A closed grocery anchor ≈ $50K/day in lost sales — plus landlord liability the day someone slips.
Response-based coverage model — no more paying standby for snow that may not come:
  • Standby vendor pool staged from NC, VA, and MD — pre-qualified, pre-contracted.
  • Mobilization fee + hourly when a storm actually lands. You pay for work, not for waiting.
  • All 38 gaps closed on one agreement — dispatched from the same board you're looking at.
Spend by category · $4.6M / yr
Vendor scorecards · top 5 of 45
Vendor
On-time
Photo ✓
Invoice ✓
One contract. One dashboard. 45 vendors held to the same standard — and none of them pay us a kickback.
Act 3 — Live Ops

We keep it fixed.

Winter Storm Ellis
Jan 14 · 6:00–9:00 AM · VA · MD · DE · S. PA — 61 sites in the storm path
47 of 61 cleared
0 uncovered · 14 crews working

Live service feed

Crews check in by text and photo — no new app to learn.
Your vendors already do the work. Now you can see it.
The bottom line
Why we exist: two winters running, we pulled $1M+ in emergency snow work when a national broker left Walgreens, Walmart and Home Depot sites uncovered — stores paying for coverage that didn't exist. Everything in this demo is built so that never happens to you.
$686K
Found — every year
38
Coverage gaps fixed
✓
Every service verified

This is your portfolio, run on purpose.

It starts free: a complimentary benchmark on two or three of your sites. Then a one-time portfolio audit → competitive RFP (typically 10–25% savings) → 8% of managed spend. We never take margin from vendors.

Start a complimentary benchmark

Pick two or three sites. We check contracts and last season's invoices against site specs, regional benchmarks, and historical weather — no charge, no commitment.

Step 1 of 10
Demonstration portfolio with representative data.