Portfolio Review

One portfolio. Three ways in.

Pick the seat you're sitting in and the walkthrough fits it from there. About ninety seconds either way.

Portfolio Review

Portfolio Review: Meridian Retail Partners

142 sites · $4.6M annual exterior spend · Snow, landscape, sweeping, asphalt

Act 1 — The Audit

We find it.

What we surface for you
This is your subcontractors' billing, checked against engineered site specs and the weather that actually occurred. We hand you the operational picture — what your subs reported against what verification shows — and you decide what to do with it. None of it is a review of your team.
$686K/yr
Identified overspend
14.9% of $4.6M spend
11,284
Invoices analyzed
4 seasons, line-item level
103 of 142
Sites with a finding
73% of the portfolio
4 wks
Time to complete audit
Data in, dollars out
Hero finding · Site M-1147 · Frederick, MD

20 tons of de-icer billed on a 4-ton lot.

$27,360
this season · one site
Apex Snow Services LLC
Invoice #AS-4471 · De-icing event 01/14
Site M-1147
Frederick, MD
Lot: 3.1 acres
Line item
Qty
Rate
Amount
Plow — full lot
1
$420
$420
Bulk de-icer applied (tons)
20
$285
$5,700
Sidewalk crew — 2 hr
2
$65
$130
Invoice total$6,250

The lot-size math

Engineered spec (3.1 ac)4 tons
De-icer invoiced20 tons
Correct charge · 4 × $285$1,140
Billed · 20 × $285$5,700
Overcharge / event$4,560
× 6 events this season$27,360
3.1 ac The lot hasn't changed size. The invoice has. One site, one season — and it repeats across the portfolio.
Weather-verified finding · Site M-2078 · Petersburg, VA

4 snow events billed. None cleared the 2-inch trigger.

$9,360
4 events · one site
Dominion Snow & Site LLC
Invoice #DS-2210 · Snow & ice — winter season
Site M-2078
Petersburg, VA
Service date billed
Amount
Snow push + de-icer — Jan 12
$2,340
Snow push + de-icer — Dec 28
$2,340
Snow push + de-icer — Feb 2
$2,340
Snow push + de-icer — Feb 19
$2,340
4 events billed$9,360

The weather that actually happened

Jan 12 · High 44°F · no frozen precip0.0"
Dec 28 · High 51°F · no frozen precip0.0"
Feb 2 · High 47°F · no frozen precip0.0"
Feb 19 · High 33°F · Contract trigger: 2.0"1.2"
Verified: NOAA station record + hyperlocal historical model.
< 2" 4 billed events. None above the 2-inch contract trigger. $9,360 at one site.
ⓘ How we verify — automated screening against historical weather at every site, then certified official records on any invoice we challenge. Findings only get flagged when the case is overwhelming.
Coverage gaps · the one that keeps you up
Response-based coverage model — no more paying standby for snow that may not come:
  • Standby vendor pool staged from — pre-qualified, pre-contracted.
  • Mobilization fee + hourly when a storm actually lands. You pay for work, not for waiting.

Where the $686K was hiding

six findings · all sites
Finding
Sites
Annual $
Detail
De-icing material overbilling
23
$148K
Billed tonnage vs. engineered lot specs
Seasonal snow contracts on no-snow sites
19 · GA/SC/coastal NC
$165K
5-yr avg accumulation < 2". Convert to response-based pricing
Weather-ineligible service events
14
$74K
Services invoiced on dates when recorded weather made the work impossible or contractually ineligible — verified against historical weather at each site
Above-benchmark landscape & sweeping rates
41
$187K
vs. regional rate benchmarks
Duplicate / overlapping invoices
12
$61K
Same service window billed twice
Missed-service credits never claimed
17
$51K
Contracted services documented as not performed
Total identified overspend
103 sites
$686K
Every year, until it's fixed
This is a $50K audit that found $686K. Every year.
Act 2 — Command Center

We fix it.

PHILADELPHIA → CHARLOTTE + GA
No issues
Issues found, being addressed
Urgent, needs attention
Spend by category · $4.6M / yr
Vendor scorecards · top 5 of 45
Vendor
On-time
Photo ✓
Invoice ✓
One contract. One dashboard. 45 vendors held to the same standard — and none of them pay us a kickback.
Act 3 — Live Ops

We keep it fixed.

Winter Storm Ellis
Jan 14 · 6:00–9:00 AM · VA · MD · DE · S. PA — 61 sites in the storm path
47 of 61 cleared
0 uncovered · 14 crews working

Live service feed

Crews check in by text and photo — no new app to learn.
Your vendors already do the work. Now you can see it.
The bottom line
Why we exist: two winters running, we pulled $1M+ in emergency snow work when a national broker left Walgreens, Walmart and Home Depot sites uncovered — stores paying for coverage that didn't exist. Everything in this demo is built so that never happens to you.
$686K
Found — every year
38
Coverage gaps fixed
✓
Every service verified

This is your portfolio, run on purpose.

It starts free: a complimentary benchmark on two or three of your sites. Then a one-time portfolio audit → competitive RFP (typically 10–25% savings) → 8% of managed spend. We never take margin from vendors.

Start a complimentary benchmark

Pick two or three sites. We check contracts and last season's invoices against site specs, regional benchmarks, and historical weather — no charge, no commitment. The request form takes two minutes — name, email, ballpark spend. Matt follows up same-day to pick the two or three sites.

Prefer email? matt@siteprocure.com works too.

The bottom line
Why we exist: two winters running, we pulled $1M+ in emergency snow work when a national broker left Walgreens, Walmart and Home Depot sites uncovered — stores paying for coverage that didn't exist. Everything in this demo is built so that never lands on your desk.

The middle layer, working your side.

Start with what's unsigned this season — or last season's problem properties. Nothing you've already papered has to change, and nobody re-bids a contract that's working.

Book a Discovery Call

Thirty minutes. Bring one client portfolio — the unsigned sites, or the properties that generated the most complaints last winter. We'll show you what verification surfaces on those subs before you commit to anything.

For contractors & vendors

You did the work. Then: "you didn't log it, so we're not paying."

You plowed the lot at 4 AM. The invoice comes back short, or ninety days late, or denied outright — because the broker's paperwork says the service never happened, and all you have is your word against it. That's the world we're building the way out of.

Act 1 — Get the work

RFPs find you because you're vetted. Not because you paid.

Compliance vault
The contract moment
Act 2 — Prove the work

Your proof exists the moment the work does.

Text a photo → service record
Your scorecard
Act 3 — Get paid

The record is the invoice support.

How payment works in the network
Emergency dispatch
The bottom line

People on your side of the table.

Get on the vendor list →

Tell us your company, service area, and what you run — the form takes a minute.

Step 1 of 10
Demonstration portfolio with representative data.