Last season's invoices, checked against site specs, contracts and recorded weather.
What we surface for you
This is your subcontractors' billing, checked against engineered site specs and the weather that actually occurred. We hand you the operational picture (what your subs reported against what verification shows) and you decide what to do with it. None of it is a review of your team.
$686K/yr
Identified overspend
14.9% of $4.6M spend
11,284
Invoices analyzed
4 seasons, line-item level
103 of 142
Sites with a finding
73% of the portfolio
4 wks
Time to complete benchmark
Data in, dollars out
Hero finding · Site M-1147 · Frederick, MD
20 tons of de-icer billed on a 4-ton lot.
$27,360
this season · one site
Apex Snow Services LLC
Invoice #AS-4471 · De-icing event 01/14
Site M-1147 Frederick, MD Lot: 3.1 acres
Line item
Qty
Rate
Amount
Plow, full lot
1
$420
$420
Bulk de-icer applied (tons)
20
$285
$5,700
Sidewalk crew, 2 hr
2
$65
$130
Invoice total$6,250
The lot-size math
Engineered spec (3.1 ac)4 tons
De-icer invoiced20 tons
Correct charge · 4 × $285$1,140
Billed · 20 × $285$5,700
Overcharge / event$4,560
× 6 events this season$27,360
The lot hasn't changed size. The invoice has. One site, one season, and it repeats across the portfolio.
Weather-verified finding · Site M-2078 · Petersburg, VA
4 snow events billed. None cleared the 2-inch trigger.
$9,360
4 events · one site
Dominion Snow & Site LLC
Invoice #DS-2210 · Snow & ice, winter season
Site M-2078 Petersburg, VA
Service date billed
Amount
Snow push + de-icer, Jan 12
$2,340
Snow push + de-icer, Dec 28
$2,340
Snow push + de-icer, Feb 2
$2,340
Snow push + de-icer, Feb 19
$2,340
4 events billed$9,360
The weather that actually happened
Jan 12 · High 44°F · no frozen precip0.0"
Dec 28 · High 51°F · no frozen precip0.0"
Feb 2 · High 47°F · no frozen precip0.0"
Feb 19 · High 33°F · Contract trigger: 2.0"1.2"
Verified: NOAA station record + hyperlocal historical model.
4 billed events. None above the 2-inch contract trigger. $9,360 at one site.
ⓘ How we verify: automated screening against historical weather at every site, then certified official records on any invoice we challenge. Findings only get flagged when the case is overwhelming.
Coverage gaps · the one that keeps you up
Response-based coverage model. No more paying standby for snow that may not come:
Standby vendor pool staged from , pre-qualified and pre-contracted.
Mobilization fee + hourly when a storm actually lands. You pay for work, not for waiting.
Where the $686K was hiding
six findings · all sites
Finding
Sites
Annual $
Detail
De-icing material overbilling
23
$148K
Billed tonnage vs. engineered lot specs
Seasonal snow contracts on no-snow sites
19 · GA/SC/coastal NC
$165K
5-yr avg accumulation < 2". Convert to response-based pricing
Weather-ineligible service events
14
$74K
Services invoiced on dates when recorded weather made the work impossible or contractually ineligible, verified against historical weather at each site
Above-benchmark landscape & sweeping rates
41
$187K
vs. regional rate benchmarks
Duplicate / overlapping invoices
12
$61K
Same service window billed twice
Missed-service credits never claimed
17
$51K
Contracted services documented as not performed
Total identified overspend
103 sites
$686K
Every year, until it's fixed
One benchmark. $686K found. Every year, until it's fixed.
Act 2
Oversight: We keep it honest.
Vendor scorecards and invoice verification every billing cycle. You hold every vendor contract directly.
No issues
Issues found, being addressed
Urgent, needs attention
Spend by category · $4.6M / yr
Vendor scorecards · top 5 of 45
Vendor
On-time
Photo ✓
Invoice ✓
One dashboard. 45 vendors held to the same standard, and none of them pay us a kickback.
Act 3
SiteResponse: We keep it open.
Winter Storm Ellis
Jan 14 · 6:00–9:00 AM · VA · MD · DE · S. PA · 61 sites in the storm path
47 of 61 cleared
0 uncovered · 14 crews working
Live service feed
Crews check in by text and photo, no new app to learn. (rolling out winter 2026-27)
Your vendors already do the work. Now you can see it.
The bottom line
Why we exist: Two winters running, we pulled $1M+ in emergency snow work when national programs left big-box retail sites uncovered. Everything in this demo is built so that never happens to you.
$686K
Found, every year
38
Coverage gaps fixed
✓
Every service verified
This is your portfolio, run on purpose.
It starts free: a complimentary benchmark on two or three of your sites. From there, oversight is priced flat per site, never a percentage of spend. We never take margin from vendors.
Pick two or three sites. We check contracts and last season's invoices against site specs, regional benchmarks and historical weather. No charge, no commitment. The request form takes two minutes: name, work email, company and number of sites. Matt follows up the same day to pick the two or three sites.
Why we exist: Two winters running, we pulled $1M+ in emergency snow work when national programs left big-box retail sites uncovered. Everything in this demo is built so that never happens to you.
We work alongside your account team, not around it.
Start with what's unsigned this season, or last season's problem properties. Nothing you've already papered has to change, and nobody re-bids a contract that's working. We're your bench, not your competitor.
Thirty minutes. Bring one client portfolio: the unsigned sites, or the properties that generated the most complaints last winter. We'll show you what verification surfaces on those subs before you commit to anything.
For contractors and operators
You did the work. Your record should prove it.
You plowed the lot at 4 AM. The invoice comes back short, or ninety days late, or denied outright, because the broker's paperwork says the service never happened, and all you have is your word against it. That's the world we're building the way out of.
Act 1: Get the work
RFPs find you because you're vetted. Not because you paid.
Compliance vault
The contract moment
Act 2: Prove the work
Your proof exists the moment the work does.
Text a photo → service record (rolling out winter 2026-27)